Frequently Asked Questions

Are taxes included?

Yes, all taxes and fees are included in our prices. The total cost is the listed price.

What is the deposit?

The total cost is split into 3 even payments. The first payment secures your date. The last payment is due 1 month prior to the event date.

Vendor policy?

You have the freedom to choose your own vendors, however, if you choose an outside caterer, there is a buyout fee. Outside caterers must provide full-service and be approved by the venue before hiring. A day-of coordinator and bartender are included in the venue cost.

Number of guests that can be accommodated?

200 is the maximum number of guests. This does not include your vendors, but does include your wedding party.

How much is the damage deposit?

$500; it is due before check in and will be refunded as long as there are no damages.

Is wedding insurance required?

Yes. A copy of your wedding insurance is required prior to check in. You can use any agency, as long as the policy covers up to $1 million and lists The Whitewood Ranch as additionally insured.

What do we need to clean/pack up ourselves?

You are responsible for taking your personal items with you, which our coordinator will help you collect. As for cleaning, we take care of it all.

Alcohol policy?

You may stock the bar, or choose an alcohol package with our licensed and insured bartender. Our provided bartender must serve any and all alcohol to guests.

How long do we have the venue?

Your rental is from 10am-11pm. The event must end at 10pm. Due to noise ordinances, the event cannot be extended after 10pm. We recommend 9:30pm is the last call for alcohol. You and your vendors have until 11pm to break down and exit.Additional hours in the bridal suite can be purchased prior to 10am if needed.

Does the Whitewood Ranch flip the room if the ceremony and reception are desired in the main reception hall?

Yes, we offer a room flip for $2400. The cocktail hour must be an hour and a half to reserve enough time for the flip.

Can we use sparklers?

Yes. As long as sparklers are handled at least 8 feet away from the venue and put out in the correct manner. Fireworks are not allowed.

Are candles allowed?

Yes, but flamed candles must have a base to collect all melted wax and cannot be placed directly on the wood tables (must have table runner or table cloth underneath).